Know what is due, what is owed and what needs a decision.
Bills and invoices can quickly become disconnected from the accounting records. We help organize the supporting documents and maintain an agreed payable and receivable workflow, with visibility into missing information and items awaiting your approval.
What we can take off your plate
- Invoice and vendor-bill recording within an agreed workflow
- Receivable and payable aging reports from the accounting system
- Matching and follow-up exception lists
- A clear handoff for owner or management decisions
What a clear working rhythm looks like
We begin with a conversation about your business, current records and priorities. Next, we agree the scope, responsibilities and document workflow. Once access and records are available, we work through the agreed tasks, track questions and prepare the handoff for review. You can see the next step and the person responsible for it.
We separate record preparation from approval authority. Missing documentation, disputed items and balance differences are documented and brought to the designated contact.
What we need to get started
- Customer invoices, vendor bills and credit-note records
- Your approval rules and authorized contacts
- Payment and receipt records needed for matching
- The agreed scope for reminders, adjustments and reporting
Scope, review and expectations
Recording or preparing a payment does not authorize moving money. Payment approvals, debt collection activity and customer/vendor communications require a separately agreed scope. We work with businesses and CPA firms across the U.S., Canada and Australia. We agree the document workflow and review responsibilities with your team and designated local professionals.
A practical next step
Tell us what is working, what is behind and what you need to understand next. A free consultation helps us discuss the records available and whether our support is a fit. We agree timing and responsibilities after assessing the work.
Questions worth clearing up.
Will you make payments for us?
Payment authority is not included by implication. We agree approval roles and the exact workflow before any payment-related work.
Can you help identify overdue items?
We can prepare aging reports and follow-up lists from the records available. Decisions on disputed amounts, credits or collections remain with the authorized business contact.
Can this fit our existing tools?
We review your accounting file and bill/invoice workflow before defining the scope. Any additional integration is separately assessed.