Three records should tell a traceable story.
Trust bookkeeping needs clear separation, supporting records and an accountable review process. We can help organize the accounting records, trace differences and prepare reconciliation work for your firm鈥檚 responsible reviewer. The applicable rules and professional responsibilities must be established for your jurisdiction.
What we can take off your plate
- Separate tracking of operating and trust activity within scope
- Bank, trust-account record and client-ledger comparisons
- A documented list of discrepancies and missing support
- Reconciliation workpapers prepared for the firm鈥檚 review
What a clear working rhythm looks like
We begin with a conversation about your business, current records and priorities. Next, we agree the scope, responsibilities and document workflow. Once access and records are available, we work through the agreed tasks, track questions and prepare the handoff for review. You can see the next step and the person responsible for it.
We compare the records and preserve a clear explanation of differences. Unidentified items are escalated for review; they are not treated as authority to move client money. The cadence, workpapers and sign-off are set around the rules your firm must follow.
What we need to get started
- The applicable jurisdiction and the firm鈥檚 review requirements
- Trust bank statements, transaction records and client ledgers
- Details of outstanding receipts, payments and adjustments
- The responsible attorney or authorized reviewer and escalation process
Scope, review and expectations
This is bookkeeping support, not legal advice or a guarantee of regulatory compliance. The responsible attorney and firm retain their professional obligations and control over client funds. We work with businesses and CPA firms across the U.S., Canada and Australia. We agree the document workflow and review responsibilities with your team and designated local professionals.
A practical next step
Tell us what is working, what is behind and what you need to understand next. A free consultation helps us discuss the records available and whether our support is a fit. We agree timing and responsibilities after assessing the work.
For a jurisdiction-specific example, consult the State Bar of California trust-account resources. Your firm must determine which rules apply.
Questions worth clearing up.
What is a three-way reconciliation?
It compares the bank balance, the trust account鈥檚 accounting records and the total of the individual client ledgers, with reconciling items explained. Your firm鈥檚 applicable rules determine the required process and frequency.
Is one frequency appropriate in every state?
No. Requirements differ. We agree the applicable rules and review responsibilities with your firm before establishing the work schedule.
Will you approve or move trust money?
Authority over client money is not implied by bookkeeping support. Access, approval rights and handling responsibilities must be expressly agreed by the firm.